A.C.W.S.
Ltd (UK)
ACWS Ltd

AGENDA FOR THE 2017
ANNUAL GENERAL MEETING
OF THE
AMERICAN CIVIL WAR SOCIETY LTD

The Annual General Meeting of the Company will be held on Saturday 2nd December 2017 starting at 1pm prompt at The White Hart Hotel, 49 Lord St, Gainsborough, Lincolnshire DN21 2DD.

AGENDA

  1. Apologies for absence.
     
  2. To approve the Minutes of the 2016 AGM
    Held at the United Services Club, 136 Bridge Street, Gainsborough DN21 1LP on Saturday 3rd December 2016, as published in the next following edition of the ACWS Newsletter.
     
  3. To receive the reports of the Directors and Officers for the 2017 season as annexed:-
    1. Secretary: Mrs L Reed
    2. Webmaster: Mr M Bussey
    3. Events: Mr P Holt
    4. Treasurer: Mr I Morris (accounts annexed)
    5. Membership: Miss C Morris
    6. CS Commander: Mr G Gibson
    7. US Commander: Mr T Davies
    8. Communications: Mrs V Holt
    9. Health & Safety: Mr M Cross
    10. Chairman: Mr T Davies

  4. To receive the audited Accounts.
    Final Profit & Loss Account & Balance Sheet as annexed for Financial Year ended 30th September 2017. Treasurer will advise the meeting of any adjustments/observations from our Accountants.
     
  5. To re-appoint M S Twist & Co Ltd as Auditors of the Company & to authorise the Directors to settle their remuneration.
     
  6. Membership & Registration Fees for the 2018 Season.
    For 2018, the Board of Directors recommend that Membership Fees and Registration Fees remain at the same level, but reserve the right to adjust registration fees as per ACWS Bye-Law B.9.
     
  7. Election of Board of Directors

    The following Directors are standing for re-election for the 2018 Season unopposed:-
    1. Secretary: Mrs L Reed
    2. Treasurer: Mr I Morris
    3. Events: Mr P Holt
    4. Membership: Miss C Morris
    5. Health & Safety: Mr M Cross
    6. Webmaster: Mr M Bussey
    7. Communications: Mrs V Holt
    8. No Portfolio: Mrs V Corbishley

    9. Additionally, Mr T Davies is not standing for the Chairman’s position having been co-opted into this position during the 2017 season. Mr Michael Smart has been proposed and seconded and has agreed to stand as Chairman and no other candidates have been proposed.
       
  8. Election of Mr M Smart to the position of Chairman and as a Director.
     
  9. Election of Mr T Davies to the position of Federal Army Commander & as a Director
    By the members of the Federal Army.
     
  10. Election of Mr G Gibson to the position of Confederate Army Commander & as a Director
    By the members of the Confederate Army.
     
    - No other candidates came forward by the due date.
    - NOTE - the voting papers at the meeting and the Proxy votes will be for individual candidates – i.e. NO "block votes".
     
  11. OPEN FORUM : Members question time, comments and suggestions
     
  12. Events announcements regarding ACWS events for the 2018 Season (Mr P Holt)
     
  13. To transact ANY OTHER BUSINESS of an Annual General Meeting

On behalf of the Board of Directors
Linda Reed
Company Secretary and Director
18th October 2017

QUESTIONS FOR THE AGM.

Members questions for the AGM may be sent in advance in writing, if you cannot attend, or put forward from the floor on the day at appropriate points in the Agenda, at the Chairman's discretion.

NOTES to the AGENDA

Members are asked to bring their Membership Cards to the AGM for the purposes of validating admission and/or for voting, if needed.

Please make sure you use your vote. Either use your proxy votes (if you are NOT coming to the AGM) whether delivered to you electronically or in paper form or, better still, come to the AGM and vote in person. HAVE YOUR SAY. Remember, this your Society.

Any proxy form votes by members NOT attending the AGM MUST be returned to the Company Secretary, OR e-mailed using the ACWS web-site if you are voting electronically, as instructed in the electronic voting guidance notes, to be received NO LATER than Wednesday 29th November 2017.

Either (if by post) AT:-

  1. Linda Reed
  2. Secretary ACWS Ltd
  3. PO Box 270
  4. WASHINGTON
  5. Tyne & Wear
  6. NE37 9BX
OR ELECTRONICALLY by that date.

Please DO NOT attempt to hand-in Proxy Votes late or for another member at the AGM. Because of the checking processes, they can NOT be accepted there & then. Those who do send in Proxy Votes & who find that they CAN attend the Meeting, you are of course very welcome, but please advise the Secretary of this before the Meeting starts, so that the records can be sorted out & a true vote registered.

Your co-operation is greatly appreciated.
Linda Reed
Secretary and Director
18th October 2017