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AGENDA FOR THE 2025 VIRTUAL AGM

The Annual General Meeting of the Company will be held on Saturday 6th December 2025 starting at 1pm prompt virtually via Zoom.

AGENDA

  1. An explanation of voting via Zoom
     
  2. Apologies for absence.
     
  3. To approve the Minutes of the 2024 AGM
    held virtually via Zoom on Saturday 7th December 2024, as published in the next following edition of the ACWS newsletter.
     
  4. To receive the reports of the Directors and Officers for the 2025 season as annexed:-
    1. Secretary: Mrs L Reed
    2. Webmaster: Mr M Bussey
    3. Events: Mrs C McDade
    4. Treasurer: Mr I Morris (accounts annexed)
    5. Membership: Miss C Morris
    6. CS Commander: Mr G Gibson (nothing to report)
    7. US Commander: Mr D Paul
    8. Communications: Mr J Reed
    9. Health & Safety: Mr D McDade
    10. Chairperson: Mr D Paul

  5. To receive the audited Accounts.
    Final Profit & Loss Account & Balance Sheet as annexed for Financial Year ended 30th September 2025. Treasurer will advise the meeting of any adjustments/observations from our Accountants.
     
  6. To re-appoint Spire Accountants (Oswaldtwistle) as Auditors of the Company & to authorise the Directors to settle their remuneration.
     
  7. Membership & Registration Fees for the 2026 Season.
    For 2026, the Board of Directors recommend that the membership and registration fees remain on the same level but reserve the right to adjust registration fees as per ACWS Bye-Law B.9.
     
  8. Election of Board of Directors

    The following Directors are standing for re-election for the 2025 Season unopposed:-
    1. Chairperson: Mr D Paul
    2. Treasurer: Mr I Morris
    3. Membership: Miss C Morris
    4. Webmaster: Mr M Bussey
    5. Communications: Mr J Reed
    6. Events: Mrs C McDade

    • Additionally, as Mrs M Huntley resigned from her position as Secretary and Director of the company earlier in the year the board of Directors co-opted Mrs L Reed into the said position
    • Mrs L Reed has therefore agreed to stand as Secretary and as a Director of the company and no other candidate came forward

  9. Election of Mrs L Reed to the position of Secretary & as a Director
     
  10. Election of Mr D McDade to the position of Health and Safety Officer & as a Director
     
  11. Election of Mr D Paul to the position of Federal Army Commander & as a Director
    By the members of the Federal Army.
     
  12. Election of Mr P Kennelly to the position of Federal Representative & as a Director
    By the members of the Federal Army.
     
  13. Election of Mr G Gibson to the position of Confederate Army Commander & as an Officer of the Company
    By the members of the Confederate Army.
     
    - No other candidates came forward by the due date.
     
    - NOTE - the voting papers at the meeting and the Proxy votes will be for individual candidates – i.e. NO "block votes".
     
  14. Events update
     
  15. OPEN FORUM :
    Members question time, comments and suggestions
     
  16. To transact ANY OTHER BUSINESS of an Annual General Meeting

On behalf of the Board of Directors
Linda Reed
Company Secretary and Director
8th November 2025

NOTES to the AGENDA

Members questions for the AGM may be sent in advance in writing, if you cannot attend, or put forward from the floor on the day at appropriate points in the Agenda, at the Chair's discretion.

Please make sure you use your vote. Either use your proxy votes (if you are NOT attending the AGM) whether delivered to you electronically or in paper form or, better still, come to the virtual AGM and vote in person online. HAVE YOUR SAY. Remember, this your Society.

Any proxy form votes by members NOT attending this AGM need to be returned to the Company Secretary, OR e-mailed using the ACWS website, if you are voting electronically, as instructed in the electronic voting guidance notes, to be received NO LATER than Wednesday 3rd December 2025.

Either (if by post) AT:-

  1. Linda Reed
  2. Secretary ACWS Ltd
  3. PO Box 270
  4. WASHINGTON
  5. Tyne & Wear
  6. NE37 9BX
OR ELECTRONICALLY by that date.

Those who do send in Proxy Votes and who find that they can attend the Meeting, you are of course very welcome, but please advise the Secretary of this before the Meeting starts, so that the records can be sorted out and a true vote registered.

Your co-operation is greatly appreciated.
Linda Reed
Company Secretary and Director
8th November 2025