NOTICE OF 2025 VIRTUAL AGM

The American Civil War Society Ltd (a company limited by guarantee, number 2610962) hereby gives NOTICE that it's AGM will be held on Saturday 6th December 2025, starting at 1pm prompt via Zoom (virtually).

If you are a current member and have any nominations for posts of Directors or Army Commanders of the Society and/or you have any agenda items appropriate for the AGM, then put them in writing as soon as possible addressed to The Secretary, ACWS Ltd, PO Box 270, Washington, Tyne & Wear, NE37 9BX. These MUST be received at this location by NO LATER than Thursday 16th October 2025.

Nominations for other than existing post holders have to be signed by the nominee and proposed by at least one other current member, who must also sign the nomination. The nominee may submit a short address for circulation to the membership to support their candidature.

The current directors standing for re-election as at the date of this notice are:

Chairperson: Darren Paul
Treasurer: Ian Morris
Membership: Claire Morris
Webmaster: Mike Bussey
Events: Catherine McDade
Communications: Joseph Reed
Federal Representative:Paul Kennelly

Mr Dave McDade will be standing for election for the post of Health and Safety Director after being co-opted into the position of Health and Safety Officer during the 2025 season.

Ms Linda Reed will be standing for election for the post of company Secretary and a Director of the company after being co-opted into the position during the 2025 season.

The current two Army Commanders standing for re-election as at the date of this notice are:

Federal Commander: Darren Paul
Confederate Commander: Glenn Gibson

Once relevant inputs have been received, the AGM Agenda can be put together, with guidelines regarding "Zoom", and the appropriate documentation can be sent to you before the AGM.

Please note, only current members of ACWS are entitled to vote at the AGM or to submit proxy forms. Members attending the virtual meeting are asked to have their membership cards to hand to help validation, on-line admission and voting if necessary.

For and on behalf of the Board of Directors,

Linda Reed
Company Secretary and Director
9th September 2025

NB:

Electronic delivery of Agenda and voting slips. We will seek to send all the AGM paperwork to all those of you who have e-mail addresses electronically by that means (to cut down on printing and postages) and post only to those who currently have no e-mail address or who have specifically opted-out of e-voting. PLEASE NOTE, your Webmaster has devised a secure way for you to deliver your Proxy Vote electronically.

However, you all need to make sure either Mike Bussey or Claire Morris have your correct, up-to-date e-mail address for this to happen. If you fail to do this then you will not get the AGM papers or proxy vote form.

Please make sure we have the right information by NO LATER than Sunday 19th October 2025.