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AGENDA FOR THE 2023 VIRTUAL AGM

The Annual General Meeting of the Company will be held on Saturday 2nd December 2023 starting at 1pm prompt virtually via Zoom.

FULL SUPPORTING DOCUMENTATION
Click here for Agenda with Guidance Notes and Directors Reports (PDF)

AGENDA

  1. An explanation of voting via Zoom
     
  2. Apologies for absence.
     
  3. To approve the Minutes of the 2022 AGM
    held virtually via Zoom on Saturday 3rd December 2022, as published in the next following edition of the ACWS newsletter.
     
  4. To receive the reports of the Directors and Officers for the 2023 season as annexed:-
    1. Secretary: Mrs L Reed
    2. Webmaster: Mr M Bussey
    3. Events: Ms C Conyard
    4. Treasurer: Mr I Morris
    5. Membership: Miss C Morris
    6. CS Commander: Mr G Gibson
    7. US Commander: Mr T Davies
    8. Communications: Mr J Reed
    9. Health & Safety: Dr F Mair
    10. Chairperson: Mrs H Gibson

  5. To receive the audited Accounts.
    Final Profit & Loss Account & Balance Sheet as annexed for Financial Year ended 30th September 2023. Treasurer will advise the meeting of any adjustments/observations from our Accountants.
     
  6. To re-appoint Bright Partnership Chartered Accountants as Auditors of the Company & to authorise the Directors to settle their remuneration.
     
  7. Membership & Registration Fees for the 2024 Season.
    For 2024, the Board of Directors recommend that the annual membership fee increases by £5.00 for each category, effective from 1st February 2024, as follows:
     
    • Individual Membership from £25 to £30
    • Couple or Single Parent Familyfrom £35 to £40
    • Family Membership from £45 to £50

    The Board also recommend that registration fees remain on the same level but reserve the right to adjust registration fees as per ACWS Bye-Law B.9.
     
  8. Election of Board of Directors

    The following Directors are standing for re-election for the 2024 Season unopposed:-
    1. Secretary: Mrs L Reed
    2. Treasurer: Mr I Morris
    3. Membership: Miss C Morris
    4. Webmaster: Mr M Bussey
    5. Communications: Mr J Reed
    6. Events: Ms C Conyard
    7. Health & Safety: Dr F Mair

    • Additionally, Mrs H Gibson will be stepping down from her position as Chairperson and as a director of the company.
    • Mr D Paul has agreed to stand as Chairperson and has been duly proposed and seconded. No other candidate came forward.
    • Therefore, Mr D Paul is standing for the position of Chairperson and as a director of the company for the 2024 season.

  9. Election of Mr D Paul to the position of Chairperson & as a Director
     
  10. Election of Mr T Davies to the position of Federal Army Commander & as a Director
    By the members of the Federal Army.
     
  11. Election of Mr G Gibson to the position of Confederate Army Commander & as a Director
    By the members of the Confederate Army.
     
    - No other candidates came forward by the due date.
    - NOTE - the voting papers at the meeting and the Proxy votes will be for individual candidates – i.e. NO "block votes".
     
  12. Events update
     
  13. OPEN FORUM :
    Members question time, comments and suggestions
     
  14. To transact ANY OTHER BUSINESS of an Annual General Meeting

On behalf of the Board of Directors
Linda Reed
Company Secretary and Director
22nd October 2023

NOTES to the AGENDA

Members questions for the AGM may be sent in advance in writing, if you cannot attend, or put forward from the floor on the day at appropriate points in the Agenda, at the Chair's discretion.

Members are asked to have their Membership Cards for the virtual AGM for the purposes of validating admission and/or for voting, if needed.

Please make sure you use your vote. Either use your proxy votes (if you are NOT attending the AGM) whether delivered to you electronically or in paper form or, better still, come to the virtual AGM and vote in person online. HAVE YOUR SAY. Remember, this your Society.

Any proxy form votes by members NOT attending this AGM MUST be returned to the Company Secretary, OR e-mailed using the ACWS website, if you are voting electronically, as instructed in the electronic voting guidance notes, to be received NO LATER than Wednesday 29th November 2023.

Either (if by post) AT:-

  1. Linda Reed
  2. Secretary ACWS Ltd
  3. PO Box 270
  4. WASHINGTON
  5. Tyne & Wear
  6. NE37 9BX
OR ELECTRONICALLY by that date.

Those who do send in Proxy Votes and who find that they can attend the Meeting, you are of course very welcome, but please advise the Secretary of this before the Meeting starts, so that the records can be sorted out and a true vote registered.

Your co-operation is greatly appreciated.
Linda Reed
Company Secretary and Director
22nd October 2023